The Centre for Law and Policy Research (CLPR) is a not-for-profit trust dedicated to making the Constitution work for everyone through law and policy research, social and governance interventions, and strategic impact litigation. Our primary focus is on addressing discrimination at the intersections of caste, gender, disability, and other minority groups.
1.About the Position and Role
The Human Resources & Administrative Officer will report to the Director of Operations at CLPR, and may also be assigned tasks by other authorized personnel. The role is responsible for fostering a positive work environment through effective recruitment, employee support, HR policy implementation, and overall management of HR and administrative functions within the organization. The Officer will also supervise the Office Assistants and ensure the smooth functioning of the organization’s administrative operations.
2.Scope of Work
2.1. Human Resources Responsibilities:
- Facilitate and implement all phases of the recruitment process including drafting job descriptions, posting vacancies, sourcing, screening, interviewing candidates, and coordinating the offer process.
- Work with the Executive Director, Director of Operations and Senior Researchers on hiring and onboarding processes, salary recommendations, start dates, and related matters.
- Maintain and update employee records, contracts, leave databases, and HR documentation in both hard and soft formats.
- Implement HR policies and initiatives; draft staff, consultant, and volunteer contracts; guide employees on policy details.
- Oversee employee benefits, including medical insurance eligibility, claims, and approvals.
- Manage the appraisal process and the individual appraisal cycles of all employees
- Compile and maintain HR data for payroll processing and liaise with the finance team.
- Handle staff welfare, legal compliance in employment matters, disciplinary and grievance management.
- Manage exit formalities, ensuring smooth handover of assets and communication with staff.
- Provide employment-related documentation as required by employees for third-party purposes (e.g., banks).
2.2. Administrative Responsibilities:
- Supervise and coordinate the work of the Office Assistants, ensuring the office administration functions efficiently and effectively.
- Oversee daily office operations including office organization, upkeep, facilities management and security.
- Manage office supplies procurement and vendor relations, ensuring timely replenishment of stationery, equipment, and other consumables.
- Oversee administrative functions, including meeting coordination (scheduling, setup, equipment, minutes, catering), staff and management travel arrangements, and event planning for office functions and team-building initiatives.
- Assist in basic financial and record-keeping duties as applicable in coordination with finance and accounting teams.
- Maintain office equipment and liaise with service providers for maintenance and repairs.
- Report regularly on office administration status and identify continuous improvements in administrative processes.
3.Required Skills
- Proven ability to handle end-to-end hiring process independently
- Effective communication and interpersonal skills to manage staff and interact with multiple stakeholders.
- Strong execution rigor, operational management, and organizational skills. Attention to detail and strong problem-solving aptitude.
- Proficiency in HRMS and applicant tracking systems.
- Good working knowledge of MS Office Suite (Word, Excel, PowerPoint).
- Ability to handle multitasking, prioritization, and work well under pressure.
- Ability to maintain confidentiality and exercise discretion.
- Leadership skills and proven ability to supervise and coordinate office administrative personnel.
4.Education & Experience Requirements
- Essential: Bachelor’s Degree in any discipline with a minimum of 60% aggregate marks.
- Master’s Degree or PG Diploma in Human Resources, Business Administration, or related discipline highly preferred.
- Minimum of 3 years of HR experience with added responsibility in office administration or supervisory role over administrative staff
5.Remuneration
Commensurate with experience and qualifications.
6.How to Apply:
Write to careers.clpr@clpr.org.in with the subject line “Your Name_Application for HR & Admin Officer post”, along with a CV, cover letter (500-800 words), and two professional references.
7.Application Deadline:
The last date for applications is September 30, 2025
CLPR is an equal opportunity employer and actively encourages individuals from SC/ST backgrounds, minority religions, LGBTQIA+ individuals, and persons with disabilities to apply.